Info for Federal Contractors
As of September 8, 2009, all prospective federal contractors are required to enroll in E-Verify if and when they are awarded a federal contract or subcontract that requires participation in E-Verify as a term of the contract. If you were already enrolled in E-Verify directly and you are awarded a federal contract, you must update your company profile and complete an additional tutorial and mastery test. If you are our client, you avoid the tutorial and testing. Simply notify us when you are awarded a federal contract and we will update your status, and inform you of any changes in the verification process resulting from your change of status.
When a contractor wins the bid on a federal contract, the contractor and any covered subcontractors are required to enroll in the E-Verify program within 30 calendar days of the contract or subcontract award date. If you will send workers to a federal work site within that period, you may be required to verify them beforehand.
To enroll in our `no headaches` verification program, complete this form. When you indicate that you are a federal contractor, you will be asked to elect whether you will, in addition to all new hires, verify any existing employees who will work on the contract, or everyone in the company (see “Do I have to verify all of my employees?” below). As part of the signup process, you will also sign the Memorandum of Understanding (MoU) that provides the terms of agreement between your company, Verify I-9, LLC and DHS.
Some national federal contractor organizations are charging its members a setup fee of $100 and annual fees of $300 or more, regardless of how many (or how few) verifications are actually performed. If you are a member of a national organization, you should know that you are not required to use their service.
You can enroll in E-Verify via our agency for only $49.95 .
If your company has not yet enrolled in E-Verify, then you have 30 days from the date of contract award to enroll and 90 days from the date you enroll with E-Verify to initiate verification queries for employees already on your staff who will be working on the contract and to begin using the system to verify newly hired employees. After this 90-day phase-in period, you will be required to initiate verification of each newly hired employee within three business days after their start date.
No. You do not need to enroll again, but you will need to update your company profile. If you are our client, simply notify us immediately if you are awarded a federal contract or will sub-contract on a federal contract. We will update your status as a federal contractor and provide the information that you need to proceed under the modified guidelines.
If your company has been enrolled in E-Verify for more than 90 days, then you are required to continue to initiate verification of newly hired employees within three business days of their start date, but you have 90 days from the contract award date to begin using E-Verify for each employee already on your staff. Your transition to using the system as a federal contractor does not allow you to stop using E-Verify for your new hires on the standard three-day schedule.
Please remember that you are required to continue using E-Verify throughout the duration of your federal contract for all new hires, whether or not they are employees assigned to the contract, unless your company falls under one of the exceptions to this policy.
A federal contractor is required to verify all new hires and either 1) those existing employees who will work on the federal contract, or 2) all existing employees. An existing employee is required to be verified when the employee is performing `substantial work` on a federal contract. When an employee is only performing support work, such as overhead type functions, the employee is not considered to be working on a federal contract.
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